Invitation to Tender for The Provision of Advertising and Promotions Services for Carnival 2015
1. The National Carnival Commission of Trinidad and Tobago (NCC) hereby invites suitably qualified entities, firms and individuals to tender for the provision of advertising and promotions services for Carnival 2015.
2. General guidelines in the form of a Request for Proposal can be collected at the office of the Corporate Secretary of the National Carnival Commission, #11 St. Clair Avenue, Port of Spain upon payment of a non-refundable cash fee of TT$1,000.00 vat inclusive at the Accounts Department of the NCC between the hours of 9:00 am to 3:00 pm.
3. The required documents to be submitted include the following:
- Certificate of Registration, Incorporation and Continuance
- Statutory requirements i.e. valid VAT, NIS, BIR and Clearance Certificates
- Insurance Certificates
- Written description of the tenderer including company background
- Organizational chart of tenderer’s agency
- Organizational chart of all personnel to be involved in contract
- Curriculum vitae of key personnel
- Details on three (3) current major clients
4. Tax must be shown separately below the tender price.
5. The successful tenderer/s will be required to deposit to the NCC a Performance Deposit of ten percent (10%) of the value of each contract; or alternatively, provide a Bond in the sum as a guarantee for the proper performance of the contract. On the satisfactory completion of the contract, the deposit/bond will be refunded/released.
6. Tenders (1 original and 4 copies) should be enclosed in sealed envelopes addressed to “The Secretary Tenders Committee, National Carnival Commission” and deposited in the appropriate Tenders Box located in the Reception Area of the NCC’s head office, #11 St. Clair Avenue, Port of Spain, no later than 2:00 p.m. on Wednesday 27th August 2014.
7. Separate contracts may be awarded for each item or a combination of items.
8. The Board of the NCC does not bind itself to accept any tender.
9. NCC reserves the right to reject any or all proposals for failure to comply with any mandatory requirements.
10. The public opening of tenders will be conducted at 3:00 p.m. on Wednesday 27th August, 2014 at the NCC’s Corporate Office, #11 St. Clair Avenue, Port of Spain. The tenderer or his/her representative may be present at the opening.
